If the seller is responsible for paying for the shipping, check “Prepaid”. This is agreed upon prior to shipping the products. How the buyer will go about paying the seller for the goods. The applicable “Incoterm” should be entered in this field. The shipping company (or route) that are transporting the goods.
The country in which the package(s) are destined. An AWB number, known as “Air Waybill”, is a tracking number issued by FedEx. The document must be attached to the shipment (if required). The country where the package was originally sent from.ī/L refers to “Bill of Lading”, which is a receipt of the contract formed between a freight carrier and shipper.
The date the goods were officially shipped. Will be referenced throughout the shipping process. It can be set by the seller for their own accounting purposes.Ī number issued by the buyer for their own internal organization. Not a required field.Įnter the date in which the invoice was completed.Ī string of letters and/or numbers used for identifying the goods. It can be a person acting as an agent in a foreign country. Typically has interest in the goods getting to their final destination. Step 4 – Notify Party / Intermediate ConsigneeĪ secondary party other than the entity receiving the goods. The name of the person or entity receiving the goods is entered into this section. This saves them from having to re-write the document multiple times.Įnter the name of the company shipping the goods. If the shipper intends to complete the form by-hand and they have a large order, it’s recommended that they print out one (1) form, complete it, and then scan it so they can print out multiple times.
#Create a invoice template in word pdf
The shipper will need to download the invoice template in PDF or Word. The forms can be found at the USPS Postal Store. USPS Commercial Invoice – The form can no longer be downloaded from the internet, as each form has to have a unique barcode provided by USPS. Used for shipping with UPS only.ĭHL Proforma Invoice – Contains information on the parties, the contents of the package(s), their value (for taxes), where the product(s) were manufactured, their weight (in Kilos), Tax #’s, and more. UPS Commercial Invoice – Must be included in each every shipped package that is heading out of the United States. The form needs to be completed, printed out, and inserted with all shipped packages. For making changes to the document, the Word (.docx) version is recommended.įedEx Proforma Invoice – A two (2) page document used by sellers for shipping with Federal Express (known as “FedEx”). It lists the included items and total value of a shipment prior to reaching the customer.īlank Commercial Invoice – A general-use commercial invoice that can be customized to meet the needs of the company shipping the goods. Proforma Invoice Template – The “Pro” in “Proforma” refers to the fact that is an invoice delivered to a client prior to a transaction being finalized.
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